Business Services
As a small district, our staff members wear many hats. Not only does our Business Services Department ensure that our district is fiscally responsible in its expenditures and budgeting, but we also make sure school facilities are in working order; we purchase new supplies, make payroll, and take care of student records.
One of our goals is to provide accurate and timely financial information to our community. Please visit this site regularly for the most up-to-date information at the side of this page.
Public Notice for Request for Proposals
Wilmington Community Unit School District 209U hereby gives public notice that it is requesting proposals from interested and qualified energy services companies (ESCO) for the following project:
- Performance Contract for Energy Conservation and Facility Improvement Projects
In conjunction with this contract, the district is interested in solutions for the following baseline opportunities:
Replacement of the heating and air conditioning systems and associated work at L.J. Stevens Intermediate School along with any resulting, necessary asbestos abatement or pipe/ceiling replacement.
To be paid from guaranteed annual energy and operation cost savings in accordance with 105 ILCS 5/Article 19b requirements.
The district plans to select the most qualified contractor for the purpose of negotiating a final contract. A letter of intent (LOI) will be issued to the selected qualified contractor.
Copies of the request for proposal (RFP) are available at the school district office (209u Wildcat Court; Wilmington, IL 60481) or at the Capital Development Board website.
All questions about the RFP are required to be sent via email (not phone) to Matt Swick. Potential respondents shall not call or contact any other representative from the district directly.
The district will host a mandatory pre-proposal meeting on June 30, 2022. The meeting will commence at 1:00 p.m. at the district office, 209u Wildcat Court, Wilmington, IL 60481. After a review of the RFP, attendees will have the option to tour the school building where the heating and air conditioning units are located. No other walkthroughs will be permitted.
Paper copies of all proposals must be received at the following address by August 4, 2022, at 10:00 a.m. CST after which time they will no longer be accepted. A public opening of all proposals received shall follow immediately.
Wilmington School District 209U
209u Wildcat Court
Wilmington, IL 60481
Disclosure
An architectural and engineering review of the RFP responses will be completed by Healy Bender Patton & Been Architects. The final scope including definition, drawings, specifications, and permits are the sole responsibility of any selected ESCO. The district reserves the right to request changes to the ESCO’s proposed scope of work, drawings, specifications, etc. based upon the results of the architectural and engineering review during the evaluation and review of proposals time period and/or during the contract negotiation period. The district also reserves the right to seek input and guidance from Healy Bender Patton & Been Architects throughout the entirety of the project.
As a part of any submitted RFP response received by 10:00 a.m. on August 4, 2022, contractors will provide the following information to be reviewed by Healy Bender Patton Been Architects and district officials:
- Schematic drawings
- Letter detailing the scope of work
- Specifications and equipment submit
No due date extensions shall be granted.